Events Intern (RBC Race for the Kids) - Community Engagement (Foundation) - Temporary Full Time 2024-11499

Title: Events Intern (RBC Race for the Kids)

Department: Community Engagement

Reports to: Sr. Manager, Events

Internship Duration: May – August/September 2025 (Flexible end date based on candidate availability)

Location: 2075 Bayview Ave, North York, ON M4N 3M5

Sunnybrook Foundation inspires lasting support for Sunnybrook Health Sciences Centre, one of Canada’s largest and most dynamic health science centres impacting the lives of the more than 1.3 million patients it sees each year. Sunnybrook has ranked #2 in Canada, and #30 worldwide, in Newsweek’s annual World’s Best Hospitals 2024 list.

Together with our donor community, Sunnybrook Foundation raises critical funds for Sunnybrook’s world class academic health sciences centre to achieve our shared vision to invent the future of health care. With ambitious goals ahead, the Foundation is committed to continuing to grow our results and impact as we help Sunnybrook to raise sights, uncover new possibilities, develop talent, and deliver exceptional care.

We are one team in pursuit of a common purpose – to inspire lasting support for Sunnybrook – and we are guided by our values: Build Connectedness, Act with Integrity, Meaningful Collaboration and Strive for Excellence.

Position Overview

Reporting to the Sr. Manager, Events, the Events Intern will support with the coordination and implementation of logistics, execution and production of the RBC Race for the Kids. The Events Intern will be responsible for monitoring timelines, event implementation and building relationships with internal and external stakeholders, including but not limited to donors, volunteers, employees, vendors and team members. Supporting the Community Engagement team through clear communication, excellent customer service and in a detail-oriented way, the Events Intern will help with the execution of events and connect with community members.

Key Duties and Responsibilities

• Effectively monitor and communicate project timelines to ensure responsibilities for event execution are met, including remaining on schedule, effectively managing resources, remain on budget and all stakeholder questions are answered
• Assist the RBC Race for the Kids Project Co-Leads, with day to day logistics planning and stakeholder management, in particular, with Industry Challenge participants
• Provide exceptional customer service to event participants, donors, volunteers and vendors via phone, email and in-person at special events
• Support and cultivate relationships with event participants, vendors, volunteers and stakeholders
• Act as a fundraising ambassador; manage the administrative duties such as invoicing and proposals for all sponsors and industry challenge participants
• Manage general administrative duties including mailings, data maintenance, reporting delivery and ordering of supplies
• Update and maintain database management software for event participants, donors and volunteers to ensure data integrity
• Manage donation and donor inquiries, including accepting donations and assisting with tax receipts
• Assist with creating, updating and utilizing event planning documents
• Support with management of supplies for the event including packing day-of necessities
• Identify real-time issues or concerns that could be addressed through website updates or monthly emails
• Provide support for sponsorship solicitation and tracking including researching new opportunities and personalizing sponsorship offering
• Coordinate regular website updates as per the direction of RBC Race for the Kids Co-Leads
• Perform other duties as assigned

Qualifications and Competencies

• Post-secondary education in Event Management or Fundraising Management, either recently completed or in-progress
• Ability to work in a fast-paced environment by effectively time-managing to complete multiple competing deadlines, questions and projects
• Exceptional attention to detail, with the ability to embrace change and challenge the status quo to identify opportunities for improvement
• Solution-driven with the ability to anticipate challenges, troubleshoot and mitigate risk
• Excellent communication skills with the ability to respond promptly to all requests and questions
• Demonstrated ability to work both collaboratively and individually with minimal supervision
• Ability to act as a Foundation brand ambassador by maintaining positive relationships, being flexible to internal and external requests and act professionally  
• Flexibility to work weekends and evenings at the Sunnybrook Foundation and other event locations when necessary
• Valid G license
• Advanced knowledge of Microsoft Office software suite
• Knowledge of Raiser’s Edge and Luminate Online is an asset

Total Rewards Package

The hourly rate for this position is $22 per hour.

In addition to the compensation, we offer flexible work arrangements with a minimum of two (2) days in office, and learning and growth opportunities.

We thank all applicants in advance. Only those selected for an interview will be contacted.

We know that everyone’s career journey looks a bit different and experience comes in many forms. If you’re unsure whether your experience matches all of the requirements but still think this would be a great fit, we encourage you to apply.

Sunnybrook Foundation values equity, diversity and inclusion within the workplace and is committed to fostering a work environment where employees can bring their whole selves to work, are valued for their diversity, and feel a sense of belonging.

Sunnybrook Foundation is committed to providing accessible employment practices. If you require accommodations during any stage of the recruitment process, please advise us when submitting your application and email FoundationHR@sunnybrook.ca.