Administrative Assistant - Anatomic Pathology - Temporary Part-time 2025-12318

Summary of Duties:

Reporting to the Chief of Precision Diagnostics & Therapeutics Program and the Division Head of Anatomic Pathology, this role is responsible for providing support for all administrative office functions. The primary function of this role includes managing a complex calendar, responding to correspondence, organizing events, planning for meetings and liaising with multiple departments, Senior Leaders and external stakeholders. This role requires a self-directed, highly motivated team player with experience at a senior level. The successful incumbent must be able to effectively manage multiple priorities, possess superior planning and organization skills, and be able to work effectively within timelines. The person must also be diplomatic, have excellent verbal and written communication skills and be able to provide exceptional customer service to a variety of internal and external stakeholders.

• Create complex documents in Excel, Word and PowerPoint
• Review and edit communications and presentation materials to ensure accuracy and ease of comprehension
• Effectively manage complex calendars, ensuring items are posted correctly to calendar and assessing for matters of urgency in a self-directed manner
• Research and compile appropriate data for meetings, reports, projects, etc.
• Co-ordinate meetings and prepares meeting rooms and arranges periodic meals
• Prepare all paperwork pertaining to Human Resources functions for the program such as new hires, employee changes, including input and troubleshooting of payroll hours/problems
• Managing medical staff service schedules
• Processing orders and invoices
• Overseeing and reconciling medical staff finances
• Occasional supervision of Anatomic Pathology clerical staff
• Organize and maintain a filing system
• Other related duties, as assigned

Qualifications/Skills:

• Significant recent related experience in an administrative or executive assistant in healthcare is required (anatomic pathology experience preferred)
• Demonstrated advanced working knowledge of Microsoft Word, Excel, Outlook and PowerPoint required.
• Strong communication and interpersonal skills with demonstrated experience handling sensitive, confidential issues and information
• Ability to makes notes or minutes from dictation.
• Demonstrated excellent written and oral communication skills.
• Superior time management, organizational & supervisory skills, accuracy and attention to detail.
• Demonstrated independence and comfort in taking initiative on resolving issues within scope of responsibility.