Administrative Assistant - Integrated Surgical Program - Casual 2025-13767

Summary of Duties

The Administrative Assistant will provide support to the Operational Director and Managers of the Operating Room and Related Services.

• Prepare meeting material, supporting documentation, prepare/assist with presentations (i.e. power point, reports, etc.), take and type minutes

• Preparation and submission of regularly scheduled reports

• Update and maintain departmental policies and procedures

• Prepare and monitor staff payroll/time sheet submissions, vacation requests/responses

• Manage calendars, schedule meetings, coordinate arrangements/correspondence, room reservations, catering, equipment as required, etc.

• Order and procurement of departmental supplies and equipment

• Process capital requests and track capital budget

• Maintain account disbursements and manage monthly disbursements and financial process.

• Draft OR master schedules

• Other duties, as required

Qualifications/Skills

• Administrative Assistant/Office Management Program at the College level or an undergraduate degree

• Must have 1 – 2 years experience in an administrative assistant or similar role

• Must have excellent working knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Must be proficient in written and oral communication skills to support our requirement to read, edit and compose correspondence

• Must be organized in approaching work tasks and able to prioritize effectively to deal with competing demands

• Must be very adept at exercising tact and discretion when dealing with highly sensitive and highly confidential issues

• Must be able to demonstrate flexibility as well as a comfort level with taking initiative on a wide range of issues

• Good problem-solving skills and an ability to work as a team member on projects

• Keyboarding at 60 w.p.m. with maximum 5% error rate