Medical Administrative Assistant - Division of Spine Surgery - Temporary Full-time 2026-16290

Position Summary

The division of spine surgery is seeking a Medical Administrative Assistant to provide administrative and secretarial support focusing on surgical scheduling and patient coordination.

Responsibilities

• Scheduling of outpatient and/or inpatient procedures.
• Scheduling pre-assessment appointments.
• Preparation of patient charts and filing as required.
• Contacting patients with appointment times and arrival instructions.
• Answering telephones and directing patient inquiries to the appropriate individual.
• Managing faxing and general office correspondence.
• Performing other secretarial or receptionist duties as assigned by the surgeon or Office Manager.

Qualifications

• Successful completion of a recognized Medical Office Administration program/diploma or equivalent at the community college level.
• Minimum of two (2) years of related practical experience.
• Previous experience managing O.R. bookings and scheduling.
• Proficiency in written and oral communication skills.
• Ability to organize tasks, prioritize effectively, and multi-task.
• Proficiency in exercising tact and discretion when dealing with confidential issues.
• Ability to demonstrate flexibility and act independently using sound judgment.
• Ability to recognize when direction is needed when there are competing demands.
• Demonstrated proficiency in Microsoft Office, specifically Outlook and Word (Excel preferred).

Additional Information

The foregoing statements describe the general nature of the work and are not an exhaustive list of all responsibilities or skills required. Duties may be altered by the surgeon or Office Manager to suit the needs of the Division.

How to Apply

Qualified candidates are invited to submit their resume in confidence to the attention of:

Carolyn Pezzetti, Administrative Director

carolyn.pezzetti@sunnybrook.ca

Equity and Accommodation

Sunnybrook is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation for disability during any stage of the recruitment process, please indicate this on your application.