Classification: Temporary Full-time (until approx. October 2025)
Summary of Duties
• Act as primary contact for Occupational Health & Safety Department
• Triages patients and phone calls to determine urgency/sensitivity of issues and respond according to established guidelines
• Maintain confidential medical records and documents for all SHSC, ACMS, ICES, etc.
• Act as administrative assistant for department and OHS Physician.
• Track and maintain inventory of medical supplies, purchases, leases, equipment, stationery, laundry, subscriptions, and daily log sheets.
• Receive, sort, and redirect mail, faxes, courier – review to ensure it is forwarded to responsible area
• Coordinates the booking process for new employee health reviews and the creation of departmental electronic & paper files for new employees.
• Assist Occupational Health staff with maintenance of routine reports, forms, data and collection tools as directed.
• Receives, reviews and prioritizes complaints, hazard reports and incident investigations for the Safety and Nursing staff.
• Participates in the maintenance of the departmental intranet website
• Regularly files employee records
Qualifications/Skills:
• Post-secondary Medical Secretary Certificate required. Other college diploma combined with significant related medical secretarial experience may be considered as acceptable alternative.
• Good team player
• Significant recent related administrative assistant experience in a clinical/medical setting.
• Demonstrated proficiency with data entry and medical terminology required
• Demonstrated excellent written and oral communication skills.
• Superior time management, organizational skills, accuracy and attention to detail required
• Proficient with MS Excel, Word, and Outlook required. Familiarity with Parklane an asset